Document Storage & Archiving

Whether you're a large company or a small business, our specialists work with you to tailor a document storage and archiving service that fits your business needs and budget. For many of our clients, we simply support their in-house arrangements or act as an overflow facility. For others, we provide a fully outsourced ‘turnkey’ solution. PHS Recordsmanagement offer a broad range of offsite and onsite solutions that allow you to get what you want, when you want it and in the format that is right for your business.

At PHS Recordsmanagment, we pride ourselves on the accuracy of our record keeping, our retrieval reliability and the overall security of all files or records in our custody.

Document Archiving Features

• Records are stored on open file racking or within rapid access archive boxes according to their age and access characteristics
• Individual files or whole boxes are recorded using familiar descriptions to help you quickly locate or order them online
• Files are tracked in and out of store electronically using barcodes and hand held data terminals.
• Clients can track their requests online and receive a detailed monthly statement of their file withdrawals and deposits
• Complete or part files can be scanned and returned electronically as pdf images, or plastic sealed and returned in their original format
• Supplementary documents can be sent to PHS Recordsmanagement for filing onto previously stored records
• All files are retention managed to prevent unnecessary storage cost.