The benefits of efficient records management

There are many benefits to successfully managing your business records.

Reduce your costs
Volume control and de-cluttering
By implementing a Records management programme and choosing an offsite storage facility for the safe storing your business Records, you can potentially reduce the amount of wasted space in your business premises that would otherwise be taken up with boxes of files & documents by up to 40% for many business’s. In turn, not only does this allow for a more constructive use of your office space, in terms of cost, by taking your records offsite, you can make substantial savings each year depending on the volume involved. By managing the number of records that are generated by your business, your company will benefit by reducing hidden costs for organizing, maintaining and destruction of unwanted records often carried out by staff who are responsible for other areas of the business.

Respond faster to the demands of your business
Improved access to information-
Searching through endless files in cabinets takes time and money and the slightest delay in accessing a important document or file can be detrimental to the success of your business. By choosing ‘secure offsite storage’ and following a structured records management programme your organization will respond faster to business demands and provide better customer service. PHS Recordsmanagement can access your active files and have them with you in as little as two hours from the moment your request is logged with us. Deep stored files, paper records, documents and media tapes can be at your hand either the same day or next day based on your service request.

Don't fall foul of the law
The importance of being compliant with the law and reducing litigation risks
Managing your records effectively with a well produced management programme can protect your business against the risk of litigation and legal investigation. As you well know, your organisation must adhere to countless industry/national laws and comply with regulations regarding the retention of your business records. By having a management programme in place, you will protect your business from the potential risks and pitfalls that can often occur when baring the burden of records management on your own. A good management programme cushions your business from the risk of destroying records prematurely or not being able to produce them when required. Should your company suffer any legal strife, your required documents can be retrieved immediately in excellent condition when stored in a safe secure environment with PHS Recordsmanagment.