Document Retention - what should you store, and how long should you store it for?
Over the years, your business will accumilate large quantities of important documents, records & data that you need store as cost effective as possible. With so many laws and regulations in place, including the Data Protection Act and Companies Act, you need to ensure that your business doesn't fall foul of the law. It can be confusing and unclear knowing exactly which of your business records you need to keep and how long for, before being safely destroyed and avoiding legal liability.
At PHS Recordsmanagement, our experienced team work with you to design and implement a records retention and safe disposal programme for your business records. Our programme will ensure that you lower your risk of non-compliance and legal liability, whilst also reducing your information storage and handling costs.
For a quick overview of document retention periods, you may find this document useful:
Your records, your choice, your service
- Specialists in the secure archive storage with rapid & efficient retrievals
- Individual bar coding of all items to facilitate retrieval of files as well as boxes
- Secure door-to-door and desk-to-desk deliveries - same day, overnight or next day
- Storage of high value documents such as wills, plans, certificates, medical records and HR files within an extra secure vaulted area
- On-line access to view or request files and boxes
- Digital and hardcopy retrieval options
- Pro-active retention management conforming with legal and regulatory compliance
- Confidential document destruction with certification and recycling
- Off-site storage for computer tapes and critical media as part of regular back up or disaster recovery policy
- Records Management Consultancy